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Reporting: Key Metrics, Trends, and Insights

This article provides an overview of several key performance and operational metrics, visualized through a series of charts. These charts offer insights into ticket volumes, connector activity, revenue, and service handling across different timeframes.

Some charts are self-explanatory and require no further clarification. Others benefit from additional context to support accurate interpretation. For those, we have included concise explanations to help you understand what is being measured, how the data is structured, and what insights can be drawn.

Together, these visualizations aim to support data-driven decision-making and continuous improvement in service operations.

Daily & weekly reporting via email – What to expect

To keep you informed and in control, we provide automated daily and weekly reports delivered straight to your inbox. These reports are designed to give you a quick and actionable overview of your key metrics and activities.

Delivery schedule

  • Daily Report: Sent every working day at 20:00 (8 PM).
  • Weekly Report: Sent every Friday at 20:00 (8 PM).

Both reports are delivered to the email address(es) you have provided during onboarding. If you would like to update your recipients, please contact our support team.

Daily report – What’s inside?

The daily report provides a snapshot of the most important metrics and activities from the past 24 hours. It typically includes:

Ticket Volume – Latest Day and All-Time High

statsperday.png

This chart shows the total number of tickets registered on the most recent day. In addition, it highlights:

  • The all-time high in daily ticket volume.
  • The number of days ago that this all-time high was reached.

This snapshot helps to contextualize current activity levels by comparing them to historical peak performance. It provides a quick sense of whether today's workload is typical, elevated, or approaching record levels.

Ticket Volumes Over the Past Five Weeks

# Tickets | 186 Today

This chart displays the number of tickets registered per day over the past five weeks. Two lines are shown:

  • Light blue: The daily average number of tickets based on the 13 weeks prior to the displayed period. This average is calculated per weekday — for example, the value shown for a Monday represents the average of all Mondays in those 13 weeks. This provides a baseline for what is typically expected on each day of the week.
  • Dark blue: The actual number of tickets registered on each specific day.

By comparing these two lines, you can quickly identify whether the ticket volume on a given day was higher or lower than usual. This helps to spot trends, peaks, or anomalies, which may be caused by seasonal effects, campaigns, disruptions, or other external factors.

Active Connectors Over the Past Five Weeks

# Active VCI's | 156 Today

This chart shows the number of active connectors per day over the past five weeks. Two lines are displayed:

  • Light blue: The average number of active connectors per weekday, based on the 13 weeks prior to the displayed period. For example, the value shown for a Tuesday represents the average of all Tuesdays in those 13 weeks. This provides a baseline for what is typically expected on each day of the week.
  • Dark blue: The actual number of active connectors recorded on each specific day.

By comparing these two lines, you can quickly identify whether the number of active connectors on a given day was above or below the expected level. This helps to detect trends, anomalies, or shifts in usage patterns, which may be influenced by technical issues, customer behavior, or external events.

Daily Revenue Over the Past Five Weeks

€ Tickets | €2,020 Today

This chart presents the daily revenue over the past five weeks. Two lines are shown:

  • Light orange: The average daily revenue per weekday, calculated over the 13 weeks prior to the displayed period. For example, the value shown for a Friday represents the average revenue of all Fridays in those 13 weeks. This provides a benchmark for what is typically expected on each day of the week.
  • Dark orange: The actual revenue recorded on each specific day.

By comparing these two lines, you can easily identify days where revenue was significantly higher or lower than usual. This helps to detect patterns, anomalies, or the impact of specific events, promotions, or external factors on daily performance.

Incoming Work – Latest Day

Tickets Inbound Today

This chart displays the volume of incoming work for the most recent day, divided into two categories:

  • Primary tickets: These are tickets submitted directly by our own customers. They represent the core workload from our direct client base.
  • Secondary tickets: These tickets are received via other service providers within the network. They reflect collaborative or externally sourced service activity.

This snapshot provides a clear view of the distribution of incoming work on the latest day, helping to assess the balance between direct and network-driven service demand.

Handling of Incoming Work – Latest Day

Workload Today

This chart provides insight into how incoming work was processed on the most recent day. The work is categorized into three handling types:

  • Outsourced: Tickets that were forwarded to another service provider within the network.
  • Automated: Tickets that were resolved automatically using Automated Functions, without manual intervention.
  • Inbound work: Tickets that were picked up and resolved by your internal team.

This breakdown helps to evaluate operational efficiency and the distribution of workload across automation, internal resources, and external partners.

Average Tickets per Operator and Success Rate – Four-Week Period

Average Tickets per Operator & Success Rate Last 4 Weeks*

This chart shows the average number of tickets handled per operator per day over a four-week period. Additionally, it displays the average success rate for each day.

  • Average tickets per operator: This metric reflects the daily workload distribution across the team, helping to assess operational capacity and individual productivity.
  • Success rate: This indicates the percentage of tickets successfully resolved, providing insight into service quality and efficiency.

By combining these two metrics, the chart offers a balanced view of both workload and performance, helping to identify trends, bottlenecks, or opportunities for improvement in team operations.

Ticket Lead Time and Pickup Delay – Four-Week Period

Average Lead Time & Pending Time Last 4 Weeks*

This chart displays two key metrics per day over a four-week period:

  • Average lead time: The average duration from ticket creation to resolution. This reflects the overall time it takes to fully handle a ticket.
  • Average pickup delay: The average time between ticket creation and the moment it is first picked up by an operator. This indicates how quickly incoming work is being addressed.

Together, these metrics provide insight into both responsiveness and processing efficiency. Monitoring these trends helps identify bottlenecks, evaluate team performance, and improve service delivery.

Weekly report – What’s inside?

The weekly report offers a broader overview and trend analysis, helping you reflect and plan ahead. It includes:

Hourly Earnings vs. Ticket Duration per Brand

Brand Rentability

This chart visualizes the relationship between average hourly earnings and average ticket duration per brand, using an XY scatter plot:

  • Y-axis (vertical): Represents the average hourly earnings per brand, calculated based on ticket handling time and revenue.
  • X-axis (horizontal): Shows the average duration (in minutes) of tickets for each brand.
  • Bubble size: Indicates the ticket volume per brand — larger bubbles represent brands with a higher number of tickets.

This visualization helps identify which brands generate higher earnings relative to the time spent per ticket, and how ticket volume correlates with efficiency and profitability.

Hourly Earnings vs. Ticket Duration – by Diagnostic Device, Product, and Country

Similar to the brand-based chart, these visualizations show the relationship between average hourly earnings and average ticket duration, now segmented by:

  • Diagnostic tool
  • Product
  • Country

Each chart uses an XY scatter plot:

  • Y-axis: Average hourly earnings
  • X-axis: Average ticket duration in minutes
  • Bubble size: Represents ticket volume for each category

These charts help identify which diagnostic tools, products, or countries contribute most efficiently to revenue, and where time investment may be disproportionate to earnings. They support strategic decisions around tooling, product focus, and regional performance.

This report is ideal for team meetings, performance reviews, and strategic planning.

How to use these reports

  • Review daily to catch issues early and stay informed.
  • Use the weekly report to identify trends, successes, and areas for improvement.
  • Share with your team to align everyone on performance and priorities.

Need help?

If you are not receiving the reports or have questions about the data, our support team is here to help. Just reach out via this contact form

 

 

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